Procuring smarter has assisted our clients to improve their processes and practices in a probity rich environment. This has led them to successfully let key supplier contracts, identify and convert savings opportunities, better strategically manage suppliers and achieve procurement accreditation.
Planning is the process of deciding what to buy, when to buy and how to buy at both a category and project level. This step is crucial in establishing clear objectives and outcomes (including benefits realisation), governance and timeframes.
OCM assists with
- Category Plans – full end to end analysis of the spend category,
- Spend and Market Analysis – what you currently spend with who and what the market is doing
- Procurement Business Cases / Procurement Strategies –objectives of the procurement and the benefits expected
Sourcing is the process of approaching the market, evaluating offers and negotiating and awarding contracts. This includes OCM’s best in market probity services.
OCM assists with
- Probity Advice – independent advice throughout the sourcing process to improve transparency
- Development of sourcing documents
- Evaluation plan development and assistance
- Supplier financial and probity checks
- Negotiation strategies
Managing is the process of ensuring that the ongoing objectives and benefits outlined in the business case / procurement strategy are realised.
- Contract Management Plans – assisting the parties to understand and implement obligations under the contract
- Assess contract extension options – assessing the continuing viability of extension options against current organisational and market conditions
- Developing supplier relationship and supplier diversity plans
Project and functional reviews
Procurement reviews can be both operational and strategic. Operational reviews assess the outcomes of individual project/s. Strategic reviews assess the strategic nature of the organisations procurement.
OCM provides Operational Reviews:
- Probity Reviews – review of procurement projects
- Policy and Procedures – ensure the organisation has best practice policies and procedures as well as reviewing compliance
- Procurement reviews – reviewing the outcomes and sustainability of procurement project/s
OCM provides Strategic Reviews:
- Procurement operating model – including governance structures, risk assessment, exemptions, compliance to contracts and systems, process mapping
- Organisational spend mapping – knowing what your organisation spends with who and when
- Procurement Improvement Plans – organisational wide plan built on procurement objectives and deliverables to develop and deliver wider benefits (financial and non-financial)
Procurement Accreditation is a key component of the NSW Procurement Board’s procurement capability initiative.
OCM assists NSW Government Agencies with:
- Gap Analysis – what the agency needs to complete in order to be accredited or re-accredited to their agencies requirement
- Gap Closure – working with an agency to close the gaps that may restrict them achieving their desired level. This includes writing procedures, undertaking spend analysis, developing category plans and organisational training.
- Accreditation Maintenance – assisting agencies with the BAU aspect of accreditation, such as regular audits against procurement process, annual reviews of the PMP and PFS and category management plan implantation
- Accreditation Assessment – conducted by NSW Procurement by a competitive process
Supplier Relationship Management
Supplier relationship management (SRM) is strategically planning for, and managing, all interactions with organisations that supply goods and/or services in order to maximize the value of those interactions. Supplier Diversity is proactively seeking to engage minority groups and ensure a diverse supplier base
OCM assists with:
- Segmenting the supplier base based on risk, value and importance
- Organisational Relationship Management Frameworks
- Individual or category Supplier Relationship Management Plans
- Organisational or project based supplier diversity plans